E Guide Rules and Regulations

This landmark online resource is for all AEO / AEV / ESSA member stakeholders. Its objective: to provide guidance for achieving required standards whilst working onsite at AEV member venues.

All the rules and guidance you will need for a safe event at The Ricoh Arena

The eGuide brings together guidance for achieving common standards of health, safety and operational planning, management and on-site conduct for events at all participating AEV member venues. The scope and development of the eGuide follows extensive consultation with operations professionals within the exhibition and event industry in order to ensure an overall approach that remains broadly acceptable to the community.

Now recognised as the industry’s best practice document, the eGuide is continually reviewed by working industry professionals who represent the best advice currently available, and who themselves have to work within the guidelines in their own professional capacities. Senior representatives from Ricoh Arena, EC&O Venues, ExCeL London, NEC, Yorkshire Event Centre, FIVE, the Business Design Centre, Manchester Central, Twickenham Stadium, Event City, ACC Liverpool, AECC and HIC currently sit on the eGuide strategic committee, meeting twice a year to steer the guidance thematically and address any complex or contentious topics. A number of additional venues also participate in this process and are gradually moving towards formal adoption of the document themselves. Additionally, the eGuide technical committee works all year round to maintain the detail of the document, ensure consistency and simplify rules and regulations to the greatest possible extent.

By coming together, and proactively seeking to identify where working conditions and regulations are common (or, due to unique site circumstance, different), contributing venues are, in essence, providing the answers to questions that organisers and supplier companies may have resulting in more efficient onsite activity, a smoother operation for the event organiser, and, therefore, a more polished product for the client, exhibitor and visitor.

In competent hands these guidelines should be an invaluable tool, simplifying health & safety planning and management and other operational issues on the floor.

A copy of the E-Guide is attached to this page to download

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