Organiser introduction

As an event organiser at the Ricoh Arena, there are a lot of things for you to sort out and consider before your event takes place. 

We have tried to compile all the relevant and necessary documentation in one easy to access area. This is broken down by event type - so click on the tab that is most relevant to yours and you will find everything you need. 

Please don't hesitate to get in touch with one of the Event management team though if you have any questions:  

You may also want to visit our 'Event Services' page - which has information about IT Services, Stand Catering, Event Catering and Audio Visual services. 



Exhibition Organiser

As an exhibition organiser at Ricoh Arena, there are a number of things that you will need to do in preparation for your event taking place. 

Below you will find details and various documents to download and complete. 

Don't forget that at any stage you can contact a member of the event team on: 

The Exhibition Organiser handbook can be downloaded here. 

Download and work through our Critical dates information here.

Ensure your event complies with all the necessary health & safety procedures. Download our 'How to' guide for creating & completing risk assessments for your event.


CDM regulations:
The Construction (Design and Management) Regulations 2015 (CDM) cover the management of health, safety and welfare when carrying out construction projects

CDM aims to improve health and safety by setting a project management structure that allows people to:

  • Sensibly plan the work so the risks involved are managed from start to finish
  • Have the right people for the right job at the right time
  • Cooperate and coordinate your work with others
  • Have the right information about the risks and how they are being managed
  • Communicate this information effectively to those who need to know
  • Consult and engage with workers and contractors about the risk and how they are being managed From 2015, the HSE stipulated that the build and dismantle phase of an event can now be classed as construction work if it meets the criteria set out in the regulations

You can download a CDM Resource Pack, identifying your roles as Organisers and those of your Exhibitors and Contractors.

Download our CDM sign-in template. All Contractors / Exhibitors must sign-in and you should provide a sample copy of passes to your Event Manager prior to your event.



We have also provided a Contractors Site Induction Information document, which you can download and use.

Finally - you should also take a look at our emergency procedures information and forms here.